Job Description
Summary of Position:
Manage the office's activities, including day-to-day operations. Report directly to the CFO/Executive Director to ensure the systems work correctly, all invoices are paid, and checks are posted. This role will grow to carve out a long and exciting career with the 60+ year-old company.
Responsibilities:
- Manages all accounting-related matters, including AP and AR, and reconciles monthly bank statements.
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Verifies and completes payment of invoices associated with accounts payable, ensuring proper posting of accounts.
- Ensures invoices are paid promptly and accurately while adhering to departmental procedures.
- Manages, records, and processes financial transactions, including all bank deposits and merchant transactions.
- Updates and closely monitors accounting databases.
- Assists and forecasts annual department budgets.
- Uploads bank fraud protection monitoring files and reviews approves or denies exception reports.
- Coordinates with software vendors to maintain accounting software systems; recommends updates to enhance the accounting software.
- Leads development and implementation processes for the organization’s IT systems.
- Establishes efficiency and efficacy standards, providing recommendations for improvement of IT infrastructure.
- Oversees computer technical support between users and external IT vendors.
- Maintains office supplies and equipment and works with other departments on stock needed.
- Reviews and negotiates with vendors regarding contracts and agreements.
Required Skills/Abilities:
- Excellent verbal, written, and non-verbal communicator.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to adapt to the needs of the organization and employees.
- Ability to prioritize tasks and delegate them when appropriate.
- Proficient with Microsoft Office Suite and knowledge of Sage Business Works or other accounting software.
- Understanding of budgetary and accounting principles, practices, and policies.
- Proficient in the latest technology for IT systems, software, and equipment.
Qualifications:
- A bachelor’s degree is strongly preferred.
- At least five years of office management experience or an equivalent combination of education and experience is required.
- Accounting and Systems management
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by the Executive Director.
Job Tags
Work at office,