Job Description

Summary of Position:

Manage the office's activities, including day-to-day operations. Report directly to the CFO/Executive Director to ensure the systems work correctly, all invoices are paid, and checks are posted. This role will grow to carve out a long and exciting career with the 60+ year-old company.

Responsibilities:

• Manages all accounting-related matters, including AP and AR, and reconciles monthly bank statements.
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Verifies and completes payment of invoices associated with accounts payable, ensuring proper posting of accounts.
• Ensures invoices are paid promptly and accurately while adhering to departmental procedures.
• Manages, records, and processes financial transactions, including all bank deposits and merchant transactions.
• Updates and closely monitors accounting databases.
• Assists and forecasts annual department budgets.
• Uploads bank fraud protection monitoring files and reviews approves or denies exception reports.
• Coordinates with software vendors to maintain accounting software systems; recommends updates to enhance the accounting software.
• Leads development and implementation processes for the organization’s IT systems.
• Establishes efficiency and efficacy standards, providing recommendations for improvement of IT infrastructure.
• Oversees computer technical support between users and external IT vendors.
• Maintains office supplies and equipment and works with other departments on stock needed.
• Reviews and negotiates with vendors regarding contracts and agreements.

Required Skills/Abilities:

• Excellent verbal, written, and non-verbal communicator.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to adapt to the needs of the organization and employees.
• Ability to prioritize tasks and delegate them when appropriate.
• Proficient with Microsoft Office Suite and knowledge of Sage Business Works or other accounting software.
• Understanding of budgetary and accounting principles, practices, and policies.
• Proficient in the latest technology for IT systems, software, and equipment.

Qualifications:

• A bachelor’s degree is strongly preferred.
• At least five years of office management experience or an equivalent combination of education and experience is required.
• Accounting and Systems management

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by the Executive Director.

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