Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth office operations, and enhancing productivity. This role requires excellent communication skills, a strong ability to manage time effectively, proficiency in various office management tasks, and the ability to handle multiple responsibilities in a fast-paced environment.

Responsibilities

• Answer and direct phone calls, emails, and other forms of communication.
• Organize and schedule appointments and meetings.
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Assist in the preparation of regularly scheduled reports.
• Order office supplies and maintain inventory.
• Process expense reports.
• Ambassador of employee engagement, organizes employee engagement activities and company celebrations.
• Warmly greet guests and visitors.
• Support team members with project-based work and administrative tasks.
• Maintain confidentiality and handle sensitive information appropriately.

Qualifications

• College degree or its equivalent
• At least one year of experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office applications (Word, Excel, Outlook, and PowerPoint)
• Strong time management skills and ability to prioritize tasks
• Excellent organizational and planning skills
• Attention to detail and problem-solving abilities
• Excellent written and verbal communication skills
• Strong time management skills and multitasking abilities
• Ability to learn new software and systems
• Bilingual in English and Mandarin Chinese is a plus

Location:

• This is a five-day on-site position
• Able to travel to the NYC and NJ offices

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