Administrative Assistant Job at Partners Personnel, Carlsbad, CA

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  • Partners Personnel
  • Carlsbad, CA

Job Description

Job Title: Administrative Assistant (Part-Time, Contract)

Location: Carlsbad, CA 92011 (100% Onsite), Compensation: $25/hr.+ D.O.E.

Hours: 20 hours per week, Flexible schedule (4 hours per day, Monday-Friday)

Position Overview:

We are seeking a highly detailed and organized Administrative Assistant to provide executive support for our CEO at a dynamic life sciences/start-up company. This is a part-time, contract role based in Carlsbad, CA, with the potential to become permanent and full-time for the right candidate. The position will be based onsite in an ADU (Accessory Dwelling Unit) on our property.

Key Responsibilities:

  • Screen and prioritize incoming emails for the CEO, flagging urgent matters and ensuring timely follow-up.
  • Manage the CEO’s calendar, scheduling appointments, meetings, and travel arrangements with precision.
  • Organize and maintain important documents and files, ensuring easy access when needed.
  • Provide administrative support for team members and assist with day-to-day office operations.
  • Coordinate virtual meetings via Zoom and other video conferencing tools.
  • Collaborate with various teams, offering assistance with internal communication and task management.
  • Handle sensitive and confidential information with discretion.
  • Ability to multitask effectively in a fast-paced environment, staying organized while managing competing priorities.

Required Qualifications:

  • Exceptional attention to detail and organizational skills.
  • Previous administrative experience supporting C-suite executives, preferably in a life sciences or start-up environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and MacOS software.
  • Strong written and verbal communication skills.
  • Ability to work independently and remain self-motivated while managing tasks efficiently.
  • Comfortable working in an onsite role within an ADU (Additional Dwelling Unit) environment.
  • Must be able to multi-task and adjust to changing priorities quickly.

Job Tags

Permanent employment, Full time, Contract work, Immediate start, Remote job, Flexible hours, Monday to Friday,

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