Job Description

Coachella Valley Anesthesia is seeking a reliable and detail-oriented Anesthesia Administrative Assistant to assist in organizing, compiling, and preparing medical charts for shipment to our billing company. This role involves handling medical charts daily at Bakersfield Memorial Hospital, ensuring they are in proper order, accurately documented, and ready for billing submission.

Key Responsibilities:

• Chart Collection: Retrieve patient charts daily from BakersfieldMemorial following established protocols.
• Organization & Review: Review each chart for completeness, verifying that necessary documents and forms are included and legible.
• Order & Prepare: Arrange charts in a standardized order for easy processing by the billing team.
• Shipping Preparation: Package and label charts accurately to prepare for secure daily shipments to the billing company.
• Compliance: Maintain strict confidentiality and comply with HIPAA guidelines and hospital policies for handling patient information.

Qualifications:

· High school diploma or equivalent

· Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Excellent verbal and written communication skills.

· Strong attention to detail and organizational skills.

· Ability to manage multiple tasks simultaneously and prioritize effectively.

· Self-motivated, proactive, and able to work independently with minimal supervision.

· Positive attitude, professionalism, and strong interpersonal skills.

· Previous experience in an administrative or office support role is preferred but not required.

• Previous experience in a medical records or billing environment is a plus but not required.

Benefits:

• Part-time work with schedule flexibility
• Opportunity to gain experience in medical administration and records handling

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