Business Services Coordinator II Job at Airswift, Midland, TX

ZllHQ2Fua1ptMlBoS2Qva3lUQUpjNXlCQkE9PQ==
  • Airswift
  • Midland, TX

Job Description

Job Title: Business Services Coordinator II

Location: Midland, TX (North Holiday Railroad) with occasional travel to local offices (mileage provided)

Job Type: Full-Time, 1-Year Contract (Potential for Extension)

Schedule: Mon - Fri (5/40)

Airswift is seeking a highly organized and proactive Business Services Coordinator II to support one of our major clients in the OIl & Gas Industry. This role involves coordinating activities, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will be self-motivated, detail-oriented, and comfortable working with minimal supervision in a dynamic environment.

Key Responsibilities:

  • Organize and support team activities, meetings, and events.
  • Perform administrative tasks to facilitate the department's initiatives.
  • Coordinate schedules, maintain team calendars, and update the organizational chart.
  • Manage and update Outlook distribution lists and vendor contact information.
  • Administer and maintain the team's SharePoint site.
  • Handle logistics for meetings and events, including venue selection, catering, calendar invites, agenda preparation, sign-in sheets, and records.
  • Order and manage inventory for materials such as signage, posters, and branded items.
  • Provide on-site logistical support during team events.
  • Support cost management through efficient ordering and resource utilization.
  • Undertake additional administrative duties as needed.

Required Skills and Qualifications:

  • Strong written and verbal communication skills.
  • Excellent organizational and time management abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with Microsoft SharePoint, EventX, Open Invoice, Chrome River, SurveyMonkey, and Slido.
  • Ability to type 50+ words per minute.
  • Strong initiative and ability to work independently.
  • Event planning skills, including vendor coordination and logistics.
  • Cost-conscious with a track record of resource-efficient planning.
  • Familiarity with venues, caterers, and printing resources in the Permian area is preferred.

Personal Attributes:

  • Adaptable and comfortable in a fast-paced, changing environment.
  • Proactive and willing to serve and support team members.
  • Detail-oriented with a commitment to maintaining accurate records.

Additional Information:

  • This is a 40-hour-per-week position with occasional travel to nearby offices.
  • Mileage reimbursement is provided for work-related travel.
  • The successful candidate will work closely with the Well Work Team and assist with meetings, events, and various administrative functions.

Job Tags

Holiday work, Full time, Contract work, Local area,

Similar Jobs

DSJ Global

Food Safety and Quality Manager Job at DSJ Global

 ...Join a dynamic team where your expertise in food safety and quality will drive innovation and excellence in a collaborative and supportive...  ...to FDA requirements and oversee plant compliance with regulatory bodies. Quality Assurance Integration : Lead the integration... 

MUSC Health

Registered Nurse II - Adult Inpatient/Mental Health Job at MUSC Health

 ...and interacts with other members of the health care team to achieve desired results. Minimum Training and Education : Bachelor of Nursing degree preferred. RN staff hired on or after July 1, 2013 with an Associate or Diploma degree in nursing are required to be... 

RealCold

Customer Experience Manager Job at RealCold

 ...Customer Experience Manager Established in 2022, RealCold was founded to address the unmet needs of the food cold chain sector. By combining high-growth strategic locations, state-of-the-art facilities, and exhaustive offerings that include traditional storage... 

Associated Home Care

Caregiver- Car/Weekends availability Job at Associated Home Care

 ...(Sick, vacation) Friendly office staff - always available to assist you! Responsibilities: Assist clients with errands, light housekeeping...  ...They help our clients feel listened to and in control of their lives - whether by handling complex medical needs, preparing favorite... 

Ambar - Chicago

Butcher Job at Ambar - Chicago

&##127869; Were Looking for Skilled and Dedicated Butchers Join Us for Something Extraordinary! &##127860; At Ambar Restaurants, were creating lifetime guests by offering memorable experiences that delight the senses and leave a lasting impression. As we prepare...