Job Description

Organizational Relationships

Reports to: Senior Project Manager or Project Executive

Directly supervises: Assistant Project Managers

Experience

• 10+ years of Project Management experience in commercial construction
• Managed projects greater than $2.5M in value or multiple projects with a combined value of greater than $5M

Education

• B.S. / B.A. in construction related discipline or equivalent combination of technical training and construction experience

Skills and Proven Abilities

• Ability to independently run successful projects with minimal upper management support
• Ability to read and interpret legal documents and construction plans and specifications
• Working knowledge of construction means and methods
• Advanced organizational skills and ability to multi-task
• Excellent written and verbal communication skills
• Ability to communicate effectively and professionally with all parties to a project
• Ability to manage comprehensive subcontract scopes of work
• Ability to apply logical and management-level thinking to assess and resolve project-related and owner-related issues, problems, etc.
• Competent in conflict and crisis management
• Ability to effectively lead and develop a diverse group of project team members
• Proficient with Microsoft Office and other programs typically used in business, with ability and willingness to learn new programs as needed

Responsibilities

Cost Management

• Review & approve Subcontract Billings with Superintendent input
• Handle & resolve Subcontract Billing disputes
• Approve Vendor invoices and resolve any disputes with Superintendent input
• Inform Accounting of any holds on Subcontractor payments due to performance and/or documentation issues
• Create monthly Client Billings; review draft with Client or Client Rep.; transmit approved Billing for processing
• Follow-up regarding payment status of Client Billings if not paid in timely manner
• Manage Owner contingencies
• Proactively identify and anticipate issues that will impact the project budget in any manner and communicate to upper management and Project Superintendent
• Create monthly Budget Updates
• Control Subcontract & Purchase Order payments through review and approval process
• Assist with the resolution of Lien Notices when requested by Accounting
• Perform Audits and Reconciliations of project costs
• Prepare monthly Project Cost Forecasts
• Receive and log changes in scope; determine affected trades and gather pricing
• Prepare Change Proposals for Owner consideration
• Support, explain, and gain approval of Change Proposals
• Ensure complete audit trail of Project Budget
• Support and explain monthly Project Forecasts
• Prepare specialized Cost Reports & Analysis for company management via Project Health Meetings and others as requested
• Effectively adjust / correct methods to control project costs with input of Superintendent

Documentation

• Responsible for overall project records
• Effectively track & document project progress and history
• Set-up Project Logs – Proposed Modifications, Allowance Expenditures, Submittals, RFI’s, etc.
• Ensure required Subcontract & PO Documents meet requirements

Project Management

• Enforce scopes of work assigned to subcontractors and vendors
• Support Superintendent in Subcontractor project meetings and pre-construction meetings
• Effectively control Owner project meetings
• Facilitate completion of punch list and project finalization
• Effectively resolve Subcontractor back charges
• Effectively resolve Prime Contract disputes

Purchasing

• Assist Preconstruction in the development of comprehensive work scopes
• Assist Preconstruction in Subcontract & Purchase Order negotiations
• Independently negotiate Subcontract & PO Change Orders
• Solicit competitive proposals for Owner Allowance items

Quality

• Document/distribute as needed to ensure corrective actions are taken for all noted deficiencies when needed
• Contribute to project Quality efforts via submittal and documentation process
• Assist in identification of materials that appear to be non-conforming and notify Superintendent and other necessary parties (i.e. wrong color, manufacturer, etc.)
• Review and process Submittals
• Track and obtain re-submittal/additional data required and process
• Distribute submittals to affected trades for coordination; retain copies as required for project close-out
• Coordinate review with Superintendent for shop drawings and other items that are dimensioned

RFI’s

• Receive and research RFI requests from Subcontractors with Superintendent prior to distribution to A/E team
• Transmit RFI’s and track
• Distribute responses as appropriate

Safety

• Coordinate project start-up with required documentation /forms, postings, and first-aid supplies with Safety Director
• Coordinate with Superintendent the delegation of specific safety duties and responsibilities among the project team such as weekly inspections, weekly tool-box meetings, etc. at beginning of the project
• Maintain ongoing oversight and enforcement of compliance with safety regulations and training requirements for subcontractors, suppliers, and the Constructors’ workforce
• As needed, assist field with notifications of non-compliance to onsite personnel
• Maintain active status with First Aid/CPR certification

Scheduling

• Manage & assist Superintendent to create complete and logical Master Project Schedule
• Effectively lead third party scheduling consultant during Master Schedule development
• Ensure short term and Master schedules are in step
• Manage project Schedule Updates
• Recognize current or upcoming Schedule delays
• Ensure 3 week look ahead is created and maintained
• Correct Schedule and/or Production problems
• Meet with Superintendent and scheduling consultant at necessary intervals
• Defend and explain schedule and logic
• Meet schedule maintenance requirements every 7-10 working days (updates)

Project Close-Out

• Determine items needed and create log
• Notify Subcontractors and Vendors of their required items (warranties, attic stock, O & M, As-Builts)
• Gather and track required items
• Attend punch list walks
• Receive and distribute punch lists
• Track punch list completion and report
• Assemble close out documentation and deliver to designated client representative
• Ensure finalization of Prime Contract and Subcontract amounts, billings, and payments
• Make final budget adjustments and report final profit

Personnel

• Assign roles and responsibilities for support positions, as applicable
• Evaluate performance of subordinate staff in accordance with company policies and procedures, and assist with growth and development activities
• Recruit future team members
• Provide and maintain a work environment that strives to make all Constructors employees successful, and that encourages them to perform in a manner that supports being a person, as described below:

Work Environment

This job operates in a construction field office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, walking, bending, stooping, and occasional lifting of up to 20 pounds is required.

Additional Requirements

Due to the nature of this role, local travel will be required up to 50%. Driver’s License, personal vehicle and auto insurance must remain current at levels deemed appropriate by the company Constructors and employees must remain in good standing for insurability purposes.

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