Job Description

Organization Profile

Ballet Hispánico (BH) is the largest Latine cultural organization in the United States and

one of America's Cultural Treasures. BH's three main programs -- the Company, the

School, and Community Arts Partnerships -- bring communities together to celebrate

the multifaceted Hispanic diasporas. BH's New York City headquarters provide the

physical home and cultural heart for Latine dance in the United States.

The BH mission is to bring communities together to celebrate and explore Latino

cultures through innovative dance productions, transformative dance training, and

community engagement. This mission opens a platform for new social dialogue and

nurtures and sees a community in its fullness. Through its exemplary artistry,

distinguished training program, and deep-rooted community engagement, BH

champions and amplifies Latine voices in the field, and is pushing the culture forward on

issues of dance and Latine creative expression.

BH has a current annual operating budget of $9.5M. Sources of revenue include

performance income, tuition, studio rental income, and charitable support from

government, foundations, corporations, board members, and other individual donors.

The Position

Ballet Hispánico seeks an energetic, creative, and detail-oriented Development &

Special Events Associate to join our growing team. Reporting to the Director of

Development and working closely with other department staff and teams across the

organization, the Development & Special Events Associate provides essential day-today

and project management support for development operations, events, and donor

relations, and serves as the main project manager for the annual gala. The position

provides an opportunity to gain experience in a wide range of nonprofit development

functions in a creative, dynamic, and art-filled environment.

Responsibilities

Fundraising & Donor Relations

• Support team on prospect research and wealth screenings to identify new

individual and institutional donors.

• Serve as first point of contact for prospective donors and current donor

questions, needs, and concerns, providing high-quality customer service.

• Support team on producing regular and ad hoc updates to individual and

institutional donors.

Events

• Plan and manage donor cultivation and stewardship events including dinners,

presentations, showings, and tours, working with the Director of Development,

Executive Director, Board of Directors and others.

• Responsible for annual gala project coordination with outside consultants and

Devo team including managing event project timeline; scheduling meetings and

preparing agendas; preparing mailing lists; coordinating postal and email

invitation mailings; overseeing day-off staffing and logistics; and managing

staffing of the event.

• Coordinate design, printing, and distribution (postal and electronic) of invitations,

programs, and other event collateral.

• Manage event budgets with agreed projects targets, process invoices, and

prepare revenue and expense reports.

• Support on (non-artistic/production) contracts and in-kind donations and manage

relations with vendors as needed.

• Manage event RSVP process and online event registration platform.

• Manage the table seating chart and performance ticketing for gala and other

events that include a reserved seat performance.

• Attend all donor-focused events to support check-ins and logistics, ensuring

outstanding attendee experience.

Donor Communications & Collateral

• Assist with production of electronic and printed donor materials as needed.

• Coordinate design, printing, and distribution twice-annual appeals sent by postal

mail and email.

Systems & Info Management

• Enter donations into Salesforce and produce and issue tax acknowledgement

letters in a timely and accurate manner and ensure that constituent records are

accurate, consistent, and up to date.

• Produce daily contributed revenue reports and weekly development income

reports.

• Generate Salesforce reports as needed.

• Generate mailing lists as needed.

• Support team with maintenance of donor data in Salesforce.

Qualifications

• Minimum 2 years of experience with development, project management, and/or

events at a corporation, nonprofit organization, or school.

• Excellent interpersonal and oral communication skills.

• Ability to perform in a fast-paced environment and with grace under pressure.

• Ability to manage multiple simultaneous projects effectively and to adapt quickly

to changing priorities.

• Outstanding organizational and time-management skills with keen attention to

detail.

•Passion and enthusiasm for the performing arts broadly and Ballet Hispánico’s

mission in particular.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, and Outlook) and Zoom.

• Able to lift up to 20 pounds as needed.

• Able to work evenings and weekends when needed.

Preferred

• Experience with Salesforce or a comparable CRM.

• Experience with Asana or a comparable project management system.

• Knowledge of Latine/x culture, dance, and dance education.

• Knowledge of the Spanish language.

Work Environment

This position is based at BH’s historic headquarters on the Upper West Side of New

York at 167 West 89th Street, which houses the School, seven studios, and

administrative offices. Currently this position is expected to work on-site Monday-

Thursday, with work-from-home Fridays negotiable (except in the weeks leading up to

the annual gala). Some on- and off-site events will require evening or weekend hours.

Compensation

This is a full-time position. Salary and benefits are competitive with nonprofit

organizations of comparable scope and scale. We offer a comprehensive benefits

package, including health insurance, 403(b) retirement savings plan, and flexible paid

time off.

To Apply

Please send a cover letter and resume to [email protected], and contact

Amy Shaw, Director of Development, at [email protected] with any questions.

Thank you for your interest!

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