Executive Administrative Assistant Job at North Bridge Staffing Group, Oakbrook Terrace, IL

ZVlPSVpIUWVsMm5qSjl2bHpEVU9kNXlEQUE9PQ==
  • North Bridge Staffing Group
  • Oakbrook Terrace, IL

Job Description

Job Title : Executive Administrative Assistant

Location: Oakbrook Terrace, IL

Job Description:

Seeking a highly experienced Executive Administrative Assistant to provide comprehensive office management and administrative support to the office, reporting into the Chief Operations Officer. This role is essential in ensuring smooth day-to-day operations while assisting in key areas such as compliance, accounting, wealth management, and investment management.

Key Responsibilities:

  • Office Management: Oversee office supplies, reception duties, and coordinate maintenance needs to ensure efficient office operations.
  • Document Management: Handle scanning, filing, tracking deliverables, managing files, and overseeing DocuSign processes.
  • Meeting & Event Coordination: Assist with scheduling, travel arrangements, and light event planning.
  • Reporting & Data Management: Run, format, and organize reports for various business functions.
  • Financial Support: Assist with money movements and bill payments, ensuring accuracy and timely processing.
  • Presentation Preparation: Create and edit PowerPoint presentations for internal and external use.
  • Excel & Administrative Support: Organize and manage information using Excel and other software as needed.

Qualifications & Skills:

  • 10+ years of experience in administrative support, preferably in a finance, investment, or professional services environment.
  • QuickBooks experience preferred.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
  • Experience with DocuSign and financial reporting tools is a plus.
  • Excellent communication skills with a high level of professionalism and discretion.
  • Ability to work independently while collaborating with executive leadership and internal teams.

This is an exciting opportunity for a seasoned administrative professional to contribute to a dynamic and growing organization. If you thrive in a fast-paced environment and enjoy supporting leadership with high-level administrative functions, we encourage you to apply.

Job Tags

Similar Jobs

Richard, Wayne & Roberts

In-House Director of Litigation, Southern Florida (50880) Job at Richard, Wayne & Roberts

In-House Director of Litigation, Southern Florida If you are an experienced commercial litigator seeking a litigation strategy and analysis role that offers sophisticated work and allows you to advance your career goals while feeding your sense of adventure, come join...

Adava Care

Medication Aide Job at Adava Care

 ...location Responsibilities Support residents with daily care (hygiene, dressing, eating, mobility, toileting) Administer medications Maintain accurate documentation and follow care plans Communicate clearly with staff, residents, and families Keep the building... 

Fortis Employment Law

Employment Attorney Job at Fortis Employment Law

 ...harassment, wrongful termination, and wage theft cases. We're seeking an entry-level Maryland attorney . This position is primarily remote . As an Attorney, youll work directly with the managing attorney on every case gaining one-on-one mentorship, meaningful... 

Insight Global

Business System Analyst Job at Insight Global

 ...pension funds client is hiring for TWO (2) hybrid Business Systems Analysts! These are yearlong contracts with potentials for extension or...  ...consistently add to the product backlog by establishing epics, adding user stories that represent the scope of what needs to... 

Ultimate Staffing

Customer Service Specialist Job at Ultimate Staffing

 ...Immediate Opportunity! Over the phone Customer Service Rep Location: Scripps Ranch Hours:...  .... Assist potential new customers by answering product and service-related questions....  ...Competitive hourly pay ranging from $22 to $26, based on experience and qualifications....