Job Description

Executive Assistant/Office Manager

Office Manager and Executive Assistant to CEO- Missouri City, TX

Seeking a highly capable Office Manager and Executive Assistant to provide comprehensive support to senior management, particularly the Founder CEO. This dual-role position requires a proactive, exceptionally organized, and discreet professional who can adeptly balance a wide range of business and personal responsibilities across multiple time zones and countries. The ideal candidate will demonstrate outstanding judgment, adaptability, and meticulous attention to detail, while accommodating and collaborating effectively with individuals from all backgrounds and personalities. We operate with a start-up mentality and a hyper-growth mindset ? valuing agility, innovation, and decisive action. We are looking for someone energized by autonomy and the opportunity to build processes and systems from the ground up, who thrives in a fast-paced, evolving environment and is motivated by the prospect of making a tangible impact as we transform the energy sector. No task is too small or beneath you; we value team members who are willing to roll up their sleeves and do whatever is needed to support the company?s mission and success.

Responsibilities

• Executive & Corporate Support
• Manage complex, ever-changing calendars with frequent last-minute updates and shifting priorities.
• Coordinate meetings with stakeholders, staff, and customers; prepare briefing materials, agendas, minutes, and track follow-up actions.
• Coordinate high volume international and domestic travel (commercial and private jet), including detailed itineraries, visa arrangements, and logistics.
• Track deadlines, business initiatives, and strategic projects, ensuring timely completion and follow-through.
• Coordinate with external service providers and suppliers as needed.
• Handle management expenses reporting.
• Maintain confidential files and sensitive information with the utmost integrity.
• Office Administration
• Serve as the primary point of contact at reception, ensuring all visitors and callers are greeted professionally and that the office presents a welcoming, polished environment.
• Oversee the maintenance and cleanliness of the office by coordinating with cleaning services, building management, and maintenance vendors as needed.
• Manage office supplies, including stationery and kitchen provisions, to ensure all areas are well stocked and organized for staff use.
• Uphold a high standard of presentation in all written and verbal communications.
• Anticipate needs, proactively resolve scheduling conflicts, and remove roadblocks.
• Coordinate logistics and communications across multiple time zones.

Competencies

• Minimum 10 years? experience as an Executive Assistant to a CEO, Founder, or UHNWI, alongside administration roles.
• Prior experience working with a family office or in a dual business/personal support role.
• Demonstrated ability to handle complex, ever-changing and confidential matters with discretion and professionalism.
• Strong organizational skills with acute attention to detail.
• High emotional intelligence and executive presence.
• Excellent communication and writing skills.
• Advanced proficiency in Microsoft Office, Google Workspace, and productivity tools.
• Flexibility to provide support outside normal business hours as needed.

Qualifications

• Experience in fast-paced startup environment.
• Familiarity with offices associated with manufacturing facilities and/or warehouses.
• Calm under pressure, resourceful, and solutions-oriented.
• Highly polished, well-spoken, and culturally aware.
• Comfortable interfacing with high-profile individuals and VIPs.
  

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Interested candidates please send resume in Word format Please reference job code 135336 when responding to this ad.

Job Tags

Work at office, Shift work,

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