Job Description

Executive Personal Assistant to the Founder, Well Financed Company that Supplies Ground- Breaking Nutritional Meals for Healthcare and Residential Facilities, Palm Beach Gardens, Florida

The Co-Founder and CEO of a newly established and well-funded high-end meal food supplier to residential facilities looking for healthier creative and nutritional meal choices is looking for an Executive Personal Assistant. Great attention to detail and superior organizational skills a MUST. This is an exciting opportunity for someone who has supported a very busy HNW executive as well as has been an integral part of the executive team. The ideal candidate has at least 8 years of experience supporting a principal in the C-Suite, is used to a very fast -paced environment that is exciting and growing. The role is based in the Palm Beach Gardens area of Florida where they will be setting up an office in the next year.Until then the role will be hybrid/local remote. The firm will set you up with a home office. The Founder spends approximately 4 months(Summer) in Boston, so the ability to travel to the Boston area possibly 1 or 2 weeks a month during this time is needed depending on what is going on. Every employee gets an equity share in the business.

About the Job:

• Support the Founder as a true gatekeeper handling calendar management, communicating on the Founder’s behalf, and prioritizing meetings/appointments, personal and professional
• Prioritize emails from inbox and craft emails on his behalf
• Handle travel arrangements with detailed itineraries
• Coordinate with other internal executives and the Founder’s direct reports
• Assist with putting together materials for executive meetings and all logistics to make the meetings a success, proofread reports and presentations as well as create presentations, as needed
• Event planning, personal; and professional
• Personal work: run errands, home repairs, renovations, plan family vacations, etc
• Ad hoc personal and professional projects
• Off hour availability via cell, within reason

Base salary plus discretionary bonus, Comprehensive health benefits

About You:

• At least 8 years of experience as an Executive Personal Assistant to a n UHNW or HNW executive
• Bachelor’s Degree
• High level of integrity and discretion in handling all confidential information
• Excellent Microsoft Office Suite skills - Word, Excel, PowerPoint and Outlook
• Excellent written and verbal communication skills
• A pro-active personality that enjoys making sure the principal’s administrative needs are met with very little reminders for follow-up, personal and professional
• Excellent project management and time management skills
• A calm, warm engaging personality

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