Job Description

An investment advisory firm in Midtown is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a majority of personal assistant responsibilities.

Schedule: 4 days in office, remote on Fridays

Salary: $90-$100K plus bonus

Hours: 8:30 AM – 6:00 PM

Responsibilities:

• Manage calendars, ensuring efficient scheduling and prioritization of appointments
• Act as the primary contact for the executive, managing communications and inquiries
• Coordinate and oversee travel arrangements, accommodations, and itineraries
• Handle daily administrative tasks such as booking reservations, personal errands, and coordinating with various service providers
• Assist with personal tasks, including family-related matters
• Collaborate with the Senior EA to manage executive needs and contribute to high-priority projects
• Process expenses and ensure timely reimbursements
• Organize and maintain accurate paper and electronic filing systems
• Assist with small remote tasks as needed on weekends (e.g., making last-minute travel adjustments, handling dinner reservations)

Requirements:

• 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably in financial services
• Excellent communication skills, both written and verbal, with the ability to interact with high-level executives
• Proven ability to handle confidential and sensitive information with discretion
• Strong organizational skills and the ability to manage multiple tasks in a fast-paced, dynamic environment
• Must be adaptable, with the ability to work under pressure and juggle competing priorities
• Ability to work effectively as part of a team and independently
• Comfortable supporting a Senior Executive Assistant and working as part of a collaborative, high-energy team

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