Job Description
An investment advisory firm in Midtown is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a majority of personal assistant responsibilities.
Schedule: 4 days in office, remote on Fridays
Salary: $90-$100K plus bonus
Hours: 8:30 AM – 6:00 PM
Responsibilities:
- Manage calendars, ensuring efficient scheduling and prioritization of appointments
- Act as the primary contact for the executive, managing communications and inquiries
- Coordinate and oversee travel arrangements, accommodations, and itineraries
- Handle daily administrative tasks such as booking reservations, personal errands, and coordinating with various service providers
- Assist with personal tasks, including family-related matters
- Collaborate with the Senior EA to manage executive needs and contribute to high-priority projects
- Process expenses and ensure timely reimbursements
- Organize and maintain accurate paper and electronic filing systems
- Assist with small remote tasks as needed on weekends (e.g., making last-minute travel adjustments, handling dinner reservations)
Requirements:
- 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role, preferably in financial services
- Excellent communication skills, both written and verbal, with the ability to interact with high-level executives
- Proven ability to handle confidential and sensitive information with discretion
- Strong organizational skills and the ability to manage multiple tasks in a fast-paced, dynamic environment
- Must be adaptable, with the ability to work under pressure and juggle competing priorities
- Ability to work effectively as part of a team and independently
- Comfortable supporting a Senior Executive Assistant and working as part of a collaborative, high-energy team
Job Tags
Weekend work,