Job Description

We are seeking an experienced and polished Executive Personal Assistant to support a High Net Worth Individual in New York City. This role will report directly to the Chief of Staff and work alongside a team of assistants. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment while maintaining discretion and professionalism.

Key Responsibilities

• Calendar & Scheduling: Oversee a constantly changing and detailed calendar, ensuring seamless coordination of appointments, meetings, and events.
• Travel Coordination: Manage complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Project Management: Manage home improvement projects and ongoing maintenance at the principal’s primary residence in Soho and a smaller guest property.
• Household Management: Restock and organize residences, coordinate with vendors and contractors, and set up homes for arrivals.
• Administrative Support: Create and manage spreadsheets, maintain records, troubleshoot basic tech issues, and assist with research and planning.
• Event Support: Attend events as needed (including weekends on a quarterly basis), assist with inventory management, and ensure smooth event logistics.
• Personal Tasks: Handle errands, personal shopping, and day-to-day personal tasks with discretion and efficiency.
• Meeting Assistance: Attend meetings, take detailed notes, and follow up on action items.
• General Support: Provide day-to-day assistance to the Chief of Staff and principal, ensuring all tasks are executed with speed and precision.

Requirements

• Minimum of 5 years of experience in a similar Executive or Personal Assistant role, ideally supporting an HNW or UHNW individual.
• Strong project management skills and ability to take ownership and follow through on tasks.
• Exceptional organizational and multitasking abilities with strong attention to detail.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Excellent communication and interpersonal skills; ability to work effectively with high-profile individuals, vendors, and staff.
• Flexibility to adapt to changing priorities and work in a hybrid environment (remote and in-person as required).
• Ability to work independently and proactively while maintaining confidentiality and discretion.
• Willingness to travel as needed.

Compensation

Salary: Up to $120,000

Benefits: Full benefits package, including health insurance, dental, monthly wellness reimbursement, transportation reimbursement, and unlimited PTO

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