Job Description

Our client , a top private real estate investment firm based in Los Angeles is seeking a sharp and proactive Receptionist/Operations Assistant to support daily office functions and help coordinate real estate operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys a mix of administrative and project-based work, and brings precision, polish, and a strong sense of initiative. This person will have visibility across property operations, lease processes, and internal systems—including light financial work and document preparation. It’s an excellent opportunity to grow within a small, high-performing team that values reliability, detail, and collaboration.

Key Responsibilities:

• Manage front desk activity including calls, guests, vendor coordination, and day-to-day correspondence
• Support office operations—calendar management, scheduling, travel planning, office supply coordination
• Assist with preparation and organization of financial documents, including invoices, expense tracking, and budget spreadsheets
• Draft, organize, and maintain legal and leasing documents; support active real estate projects and property listings
• Coordinate tenant maintenance needs, document flow, and internal process improvements including SOPs and IT/file system structure

Ideal Candidate:

• Administrative or operational support experience, ideally in real estate, finance, or professional services
• Strong attention to detail with proven skills in document handling and light financial tasks
• Organized, tech-savvy, and highly adaptable with a self-starter attitude
• Confident managing multiple priorities and deadlines in a fast-paced, dynamic setting
• Bachelor’s degree required; valid driver’s license and reliable transportation required

This is a hands-on, high-impact role in a close-knit office where your work directly supports the success of the team. Ideal for someone who takes pride in being the steady, detail-oriented anchor in a fast-moving environment.

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