Legal Coordinator Job at MindSpring Partners LLC, Chicago, IL

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  • MindSpring Partners LLC
  • Chicago, IL

Job Description

The Opportunity

We are currently seeking a Legal Coordinator for our client, a prestigious law firm headquartered in Chicago. This dynamic role involves a range of administrative and transactional management tasks. The ideal candidate will excel in communication and technical skills, thrive in a collaborative team environment, and demonstrate strong initiative and drive.

Key Responsibilities:

  • Prepare and edit correspondence and other legal documents from written and oral drafts and forms, draft standard correspondence and email communications
  • Read, scan, and manage incoming mail and emails
  • Proofread all documents and correspondence for accuracy
  • Open new matters: maintain electronic files, materials, and databases related to group and client matters
  • Establish and maintain calendar and deadline reminder systems; utilize Outlook calendar system for reserving conference rooms and scheduling
  • Draft requests and responses using forms and templates
  • Schedule and coordinate meetings with clients, vendors, and outside attorneys
  • Process invoices, credit card reconciliations, and reimbursements
  • Prepare and edit PowerPoint presentations and other materials
  • Compile and edit documents in Adobe Acrobat
  • Perform general office duties such as copying, scanning, and faxing
  • Perform special projects and other duties as assigned

Essential Qualifications:

  • 5+ years of experience in a similar role
  • Superior oral and written communication skills and strong proofreading skills
  • Advanced working knowledge of Outlook and Word, including styles, formatting, and redlining
  • Must be detail-oriented, organized, and able to multi-task, meet deadlines, and work in a fast-paced environment
  • Flexibility to adapt to changing priorities and handle unexpected challenges
  • Proficiency in Excel, PowerPoint, and Visio is a plus
  • Ability to think independently and take ownership of projects as assigned
  • Experience with iManage and HotDocs strongly preferred

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