Job Description

Position Title: Medical Office Coordinator

You are an organized and proactive professional who excels in managing office operations, ensuring a seamless and productive environment for staff and visitors. Your attention to detail and ability to handle administrative and supply management tasks make you the go-to person for your assigned location.

This position pays: $25–$28 per hour

Location: Oakland, CA

Schedule: Full-time, Temp-to-Hire

What you will be doing:

• Serve as the primary point of contact for office-related inquiries and issues.
• Greet and assist visitors, creating a welcoming and professional atmosphere.
• Monitor and maintain medical supply inventory, discard expired items, and ensure accurate records.
• Coordinate courier deliveries, employee supply requests, and patient orders promptly and accurately.
• Maintain a clean, organized, and professional office environment, including meeting room setups.
• Manage office supply inventory and place orders to avoid shortages.
• Sort and distribute incoming mail and packages, and manage outgoing mail services.
• Answer and direct calls professionally, providing backup phone coverage as needed.
• Adhere to HIPAA regulations, ensuring the confidentiality and security of Protected Health Information (PHI).

What you bring:

• Previous experience in an office coordinator or similar administrative role.
• Proficiency in Google Suite (Gmail, Calendar, Chat, Drive, Docs, and Sheets).
• Knowledge of HIPAA regulations and experience handling PHI.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Excellent communication and interpersonal skills, ensuring effective collaboration with team members and visitors.

To learn more about the workplace culture and the position, please apply!

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

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