Job Description

Job Summary:

The Office Administrator is responsible for providing client service (internal and external), handling communication, managing phone lines, and performing various administrative tasks to support the office's smooth operation.

Key Responsibilities:

• Handle incoming/outgoing calls, route them as needed, and take messages.
• Perform daily administrative tasks like ordering supplies, sorting mail, and coordinating deliveries (USPS, DHL, FedEx).
• Maintain a clean and organized office environment, ensuring health and safety standards.
• Manage office supplies inventory and negotiate with suppliers for cost-effective options.
• Welcome visitors and assist with setting up meeting rooms (projectors, refreshments).
• Sort and process mail and packages.
• Assist HR with event planning (dinners, celebrations) and onboarding.
• Coordinate office maintenance with the General Manager.
• Provide general office support and assist management in process improvements.
• Perform other administrative tasks as needed.

Qualifications:

• Education: Minimum High School Diploma.
• At least 2 years of administrative experience.
• Proficient with office equipment (computers, printers) and Microsoft Office.
• Strong communication skills (oral and written).
• Positive, service-oriented attitude with strong organizational skills.
• Able to work flexible hours, independently, and eager to learn new tasks.

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