Job Description

Single Family Office is seeking to hire a Temporary-to-Permanent Office Manager to support its team. The Office Manager, who will report directly to the Director of Operations, will perform a variety of functions requiring exceptional attention to detail, sound judgement and the ability to handle confidential information with discretion. Requiring 5 days/week on-site form 8:30am-6:30pm, the successful candidate will possess a strong initiative, commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven organization. This individual will need to work well in a team environment and represent the Partners, and Firm, with the utmost professionalism. This position will entail office management, administrative functions, and some Personal Assistant tasks.

Responsibilities:

• Receptionist duties, including registering and greeting guests, booking conference rooms, and managing incoming calls and mail
• Maintaining a clean, organized and welcoming environment in the office/kitchen and meeting rooms
• Tracking inventory and ordering office and kitchen supplies
• Ordering refreshments for meetings
• Preparing conference rooms for meetings (AV equipment, stationery, etc.)
• Overseeing floor operations, including vendor management and caring to tenant issues
• Scanning and filing of receipts and documents
• Creating, organizing and maintaining physical and digital document folders
• Maintaining Excel schedules related to operations and office management
• Printing and binding presentation materials
• Tracking expenses and creating expense reports
• Calendar management and scheduling for 1 Partner
• Updating and creating new contacts in Outlook
• Ordering business gifts, flowers, personal shopping as assigned by Managing Partners

Qualifications:

• 2-5+ years' experience in a top-level, high-pressure, deadline-oriented executive environment
• Advanced knowledge of MS Office
• Excellent organizational skills, detail-oriented and with the proven ability to prioritize a heavy workload
• Previous experience in a financial services environment
  

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Permanent employment, Temporary work, Flexible hours,

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