Job Description

The Office Manager plays a central role within our organization, blending executive support with operational oversight of our Virginia and Colorado offices. This dual responsibility provides an exciting and rewarding opportunity for a proactive, highly organized person who excels in managing diverse tasks with a calm, solutions-focused approach. You will be key in ensuring smooth office operations, fostering a collaborative workplace culture, and enabling executive leaders to perform at their best.

• Manage daily operations of Sterling and Denver offices, including vendor relationships, supplies, maintenance, and building management, with significant autonomy and independent judgment to ensure operational efficiency. Facilitate smooth communication across departments, addressing any bottlenecks and ensuring operational efficiency.
• Provide comprehensive support to the CEO and executive leadership team, managing schedules, meetings, and travel logistics, while exercising discretion in all executive communications. This includes meeting coordination, travel booking, creating or updating PowerPoint presentations, and filing expense reports in Concur. Assist the Board of Directors with meeting coordination, travel arrangements, and related tasks.
• Provide support to the HR department by assisting with daily operations, employee processes, and administrative tasks, while collaborating on onboarding, offboarding, policy changes, and responding to employee inquiries and requests.
• Serve as the first point of contact for visitors, ensuring a welcoming and professional office environment.
• Play a key role in corporate event planning, utilizing independent decision-making to manage budgets and ensure alignment with business objectives.
• Partner in implementing safety protocols and sustainability initiatives, making recommendations and driving compliance across departments.
• Manage high-impact, cross-departmental projects with flexibility, ensuring exceptional quality and timely delivery.
• Adapt to shifting priorities, with leadership and decisiveness, including handling high priority matters occasionally outside of normal business hours.
• This role reports to the VP of HR.

Your Experience and Qualifications

• Bachelor’s degree in a related field or equivalent experience preferred.
• 3 or more years of relevant experience in real estate, finance, technology, or hotel management is preferred.
• Proficiency in Microsoft Office Suite; a notary license or willingness to obtain one is an advantage.
• A positive and approachable individual, recognized for cultivating a warm and collaborative environment. Recognized for sound decision-making and consistently applying excellent judgment to resolve challenges and maintain business continuity.
• Skilled in handling highly sensitive information with discretion, steering conversations toward appropriate channels to maintain confidentiality and professionalism, while establishing sound precedents for the future.
• Exceptional written and verbal communication skills with a strong ability to prioritize, organize, and execute complex tasks while maintaining composure and professionalism.
• Proven ability to exercise discretion and independent judgment, offering recommendations on office management, employee processes, and event planning.
• Demonstrated experience in planning events and adhering to basic budget guidelines.
• Resourceful and proactive, with the ability to anticipate needs and ensure seamless delivery.

What We Offer

• This is a full-time salaried position, including equity compensation and a performance-based annual bonus
• Base salary range is $70,000-80,000, depending on experience
• This on-site role is based in Sterling, Virginia, with free parking for the successful candidate
• Medical, dental & vision insurance coverage
• Health & Dependent Care Flexible Spending Accounts (FSAs), Health Savings Account (HSA)
• 120 hours of paid time off annually, plus 11 paid holidays
• 401(k) retirement savings plan with a company contribution
• Company-paid life and disability insurance
• Company sponsored employee assistance and discount programs

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