Job Description

Job Description

The Talent Acquisition Coordinator provides administrative support to the Talent Acquisition team, focusing on interview scheduling, onboarding, and ensuring a smooth experience for candidates and hiring managers. This role also involves managing transactional processes related to recruitment and generating reports to support compliance and business needs.

Responsibilities:

• Support the Talent Acquisition team by scheduling interviews, coordinating pre-employment drug screens and background checks, preparing offer letters, and assisting with new hire onboarding and orientation.
• Troubleshoot candidate and new hire inquiries regarding interviews and onboarding, ensuring timely resolution and clear communication.
• Maintain service-level agreements to ensure accuracy, timeliness, and professionalism in service delivery.
• Process Talent Acquisition transactions in the Applicant Tracking System (ATS) and generate reports as needed.
• Ensure compliance with hiring and testing requirements.
• Maintain employee records and files to ensure legal compliance and respond to related inquiries.
• Contribute to department success by taking ownership of various requests and seeking opportunities to add value.

Typical Tasks & Work Rhythm:

• Coordinate background checks and drug screens
• Heavy interview scheduling
• Administrative support for recruiting
• Assist with projects
• Support onboarding for new hires
• Support high-volume hiring for exempt and non-exempt positions
• Assist 2-4 recruiters at a time

Interaction with Team:

• Frequent communication with 3-4 recruiters
• Email, Microsoft Teams, phone, and virtual/in-person meetings

Work Environment:

• Office setting (when in office)
• Home office (when remote)

Candidate Requirements

Education & Experience:

• Required: High School Diploma
• Preferred: Associate’s or Bachelor’s degree
• Experience: Minimum of 3 years of relevant experience, including at least 2 years in HR or a college degree
• Experience providing superior customer service to applicants, HR colleagues, and employees

Technical Skills

Required:

• Microsoft Office (Teams, Excel, PowerPoint)
• Ability to adapt to technology
• Customer service skills

Preferred:

• Experience with Workday or other Applicant Tracking Systems (ATS)
• Ability to support multiple recruiters

Soft Skills

Required:

• Teamwork
• Time management
• Multitasking in a fast-paced environment
• Organization
• Strong written and verbal communication
• Problem-solving skills

Preferred:

• Experience working in a larger company (2000+ employees)

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