Job Description
Job Description
The Talent Acquisition Coordinator provides administrative support to the Talent Acquisition team, focusing on interview scheduling, onboarding, and ensuring a smooth experience for candidates and hiring managers. This role also involves managing transactional processes related to recruitment and generating reports to support compliance and business needs.
Responsibilities:
- Support the Talent Acquisition team by scheduling interviews, coordinating pre-employment drug screens and background checks, preparing offer letters, and assisting with new hire onboarding and orientation.
- Troubleshoot candidate and new hire inquiries regarding interviews and onboarding, ensuring timely resolution and clear communication.
- Maintain service-level agreements to ensure accuracy, timeliness, and professionalism in service delivery.
- Process Talent Acquisition transactions in the Applicant Tracking System (ATS) and generate reports as needed.
- Ensure compliance with hiring and testing requirements.
- Maintain employee records and files to ensure legal compliance and respond to related inquiries.
- Contribute to department success by taking ownership of various requests and seeking opportunities to add value.
Typical Tasks & Work Rhythm:
- Coordinate background checks and drug screens
- Heavy interview scheduling
- Administrative support for recruiting
- Assist with projects
- Support onboarding for new hires
- Support high-volume hiring for exempt and non-exempt positions
- Assist 2-4 recruiters at a time
Interaction with Team:
- Frequent communication with 3-4 recruiters
- Email, Microsoft Teams, phone, and virtual/in-person meetings
Work Environment:
- Office setting (when in office)
- Home office (when remote)
Candidate Requirements
Education & Experience:
- Required: High School Diploma
- Preferred: Associate’s or Bachelor’s degree
- Experience: Minimum of 3 years of relevant experience, including at least 2 years in HR or a college degree
- Experience providing superior customer service to applicants, HR colleagues, and employees
Technical Skills
Required:
- Microsoft Office (Teams, Excel, PowerPoint)
- Ability to adapt to technology
- Customer service skills
Preferred:
- Experience with Workday or other Applicant Tracking Systems (ATS)
- Ability to support multiple recruiters
Soft Skills
Required:
- Teamwork
- Time management
- Multitasking in a fast-paced environment
- Organization
- Strong written and verbal communication
- Problem-solving skills
Preferred:
- Experience working in a larger company (2000+ employees)
Job Tags
Home office,