Talent Acquisition Coordinator Job at Marchon Partners, Westwood, MA

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  • Marchon Partners
  • Westwood, MA

Job Description

Job Description

The Talent Acquisition Coordinator provides administrative support to the Talent Acquisition team, focusing on interview scheduling, onboarding, and ensuring a smooth experience for candidates and hiring managers. This role also involves managing transactional processes related to recruitment and generating reports to support compliance and business needs.

Responsibilities:

  • Support the Talent Acquisition team by scheduling interviews, coordinating pre-employment drug screens and background checks, preparing offer letters, and assisting with new hire onboarding and orientation.
  • Troubleshoot candidate and new hire inquiries regarding interviews and onboarding, ensuring timely resolution and clear communication.
  • Maintain service-level agreements to ensure accuracy, timeliness, and professionalism in service delivery.
  • Process Talent Acquisition transactions in the Applicant Tracking System (ATS) and generate reports as needed.
  • Ensure compliance with hiring and testing requirements.
  • Maintain employee records and files to ensure legal compliance and respond to related inquiries.
  • Contribute to department success by taking ownership of various requests and seeking opportunities to add value.

Typical Tasks & Work Rhythm:

  • Coordinate background checks and drug screens
  • Heavy interview scheduling
  • Administrative support for recruiting
  • Assist with projects
  • Support onboarding for new hires
  • Support high-volume hiring for exempt and non-exempt positions
  • Assist 2-4 recruiters at a time

Interaction with Team:

  • Frequent communication with 3-4 recruiters
  • Email, Microsoft Teams, phone, and virtual/in-person meetings

Work Environment:

  • Office setting (when in office)
  • Home office (when remote)

Candidate Requirements

Education & Experience:

  • Required: High School Diploma
  • Preferred: Associate’s or Bachelor’s degree
  • Experience: Minimum of 3 years of relevant experience, including at least 2 years in HR or a college degree
  • Experience providing superior customer service to applicants, HR colleagues, and employees

Technical Skills

Required:

  • Microsoft Office (Teams, Excel, PowerPoint)
  • Ability to adapt to technology
  • Customer service skills

Preferred:

  • Experience with Workday or other Applicant Tracking Systems (ATS)
  • Ability to support multiple recruiters

Soft Skills

Required:

  • Teamwork
  • Time management
  • Multitasking in a fast-paced environment
  • Organization
  • Strong written and verbal communication
  • Problem-solving skills

Preferred:

  • Experience working in a larger company (2000+ employees)

Job Tags

Home office,

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