Job Description

Talent Acquisition Coordinator

12 months

North Chicago

Hybrid position (3 days onsite)

M-F 8am-5pm

$30/HR

Orion Group is hiring a Talent Acquisition Coordinator who will be supporting Recruiters with the recruitment process, focused on the important yet tactical steps in the process, including scheduling interviews, candidate travel, applicant tracking system data entry, and other required candidate workflow process tasks.

Talent Acquisition Coordinator Responsibilities

• Contact candidate(s) within 24 hours of receiving schedule request. Arrange candidate domestic (and sometimes international) travel, accommodations, etc. Process expense reimbursements as required.

• Send interview evaluation forms to interview team 48 hours prior to interview. Ensure schedule accuracy and send interview schedules to interview team and candidate at least 3 days prior to interviews. Continuous updates to the recruiters regarding interview schedule status. Engage recruiter when obstacles occur in scheduling process. Ensure interview schedules and receipts are accurately captured to ensure compliance to federal mandates (e.g. Sunshine Act and OFCCP requirements).

• Update ATS (Smart Recruiters) candidate statuses and upload interview schedules

• Regular interactions with hiring managers and administrative assistants for all levels of the organization, including VP and C-Suite admin staff.

• Process pre-employment screens through completion, inclusive of background and drug screens.

• Provide high touch customer service to candidates, hiring managers and administrative staff, ensuring a positive candidate/hiring manager experience.

• Shares current scheduling volume each week and assists colleagues when appropriate to ensure work is evenly distributed among the coordinator group.

• Personally escorts candidates through their interview day to maximize the opportunity to provide a world-class candidate experience.

Top Skillset Required:

1. Ability to coordinate complex interview schedules with high level candidates/internal VP stakeholders

2. High level of communication, both verbal and written

3. Must have the ability to escort candidates into the C-Suite – requires poise and presence.

4. Responsive and willing to be proactive to expedite requests. Needs to take action.

5. Thinks proactively and creates a high-touch experience for hiring managers, admin staff and external candidates.

6. Flexible to be onsite additional days of the week as needed to accommodate business needs such as interviews and such that may arise outside of the three-day hybrid schedule.

Talent Acquisition Coordinator Qualifications:

• Bachelor’s degree preferred. Degree in Human Resources is preferred

Recent grads who have completed an HR Internship at larger corporations and have the professionalism described would be welcomed candidates for consideration.

• AA degree required , Human Resources preferred, or related field of study

• Minimum of 2 years of previous experience in staffing coordination or in a HR environment.

• Excellent communication and organizational skills are required to interact extensively with personnel at all levels within the company.

• Demonstrated strong communication skills, written and oral. Excellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills

• Effectively handles multiple tasks and ability to prioritize workload.

• Proficiency in databases and ability to use MS Office products.

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