Temporary Office Manager Job at Solomon Page, New York, NY

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  • Solomon Page
  • New York, NY

Job Description

Our client is seeking a Temporary Office Manager to provide seamless support to their team during leave of absence from March 1st through July. This is a crucial role that requires strong communication, problem-solving, and vendor management skills.

  • Start Date: February 17th or 18th (planned two-week overlap with current office manager).
  • Hours: 9:00 AM - 6:00 PM or 8:30 AM - 5:30 PM (with potential for occasional overtime, especially during the company retreat. Please be flexible if something urgent comes up, i.e. must wait for HVAC repair person to arrive etc.
  • Location: NYC 10013; Large office space with a typical daily occupancy of 15-20 people (holds 100, so all will be there for event in June)
  • Compensation: $44/hr.

Responsibilities:

Day-to-Day Operations:

  • Manage daily office operations, including:
  • Maintaining office supplies and kitchen inventory.
  • Ordering and coordinating lunches, ensuring proper break-down at the end of the day.
  • Managing building relationships, including placing service calls and communicating with building staff (HVAC, maintenance, etc.).
  • Greeting and assisting visitors, including managing building access.
  • Supporting ad-hoc requests and ensuring timely completion of urgent tasks.
  • Vendor Management:
  • Manage relationships with key vendors (e.g., cleaners, shipping, garbage).
  • Negotiate contracts and resolve any issues that may arise.

Event Support:

  • Assist in planning and coordinating a company retreat (June 9th - June 13th).
  • Responsibilities may include:
  • Organizing desk arrangements.
  • Coordinating catering for 50+ people.
  • Ensuring IT support for all equipment.
  • Facilitating event logistics and addressing any on-site needs.

Office Maintenance:

  • Ensure the office space is clean, organized, and well-maintained.
  • Address any maintenance issues promptly.

Qualifications:

  • 2-3 years of experience in an Office Manager or similar administrative role.
  • Proven experience interfacing with C-suite executives.
  • Excellent communication and interpersonal skills, with the ability to confidently and effectively communicate with vendors and building staff.
  • Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
  • Proficiency in G Suite and strong familiarity with Slack ideal.
  • A proactive and problem-solving approach with the ability to anticipate and address potential issues.
  • A friendly and approachable demeanor.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

Opportunity Awaits.

Job Tags

Hourly pay, Temporary work, Freelance, Immediate start, Flexible hours,

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