Job Description

Our client is seeking a Temporary Office Manager to provide seamless support to their team during leave of absence from March 1st through July. This is a crucial role that requires strong communication, problem-solving, and vendor management skills.

• Start Date: February 17th or 18th (planned two-week overlap with current office manager).
• Hours: 9:00 AM - 6:00 PM or 8:30 AM - 5:30 PM (with potential for occasional overtime, especially during the company retreat. Please be flexible if something urgent comes up, i.e. must wait for HVAC repair person to arrive etc.
• Location: NYC 10013; Large office space with a typical daily occupancy of 15-20 people (holds 100, so all will be there for event in June)
• Compensation: $44/hr.

Responsibilities:

Day-to-Day Operations:

• Manage daily office operations, including:
• Maintaining office supplies and kitchen inventory.
• Ordering and coordinating lunches, ensuring proper break-down at the end of the day.
• Managing building relationships, including placing service calls and communicating with building staff (HVAC, maintenance, etc.).
• Greeting and assisting visitors, including managing building access.
• Supporting ad-hoc requests and ensuring timely completion of urgent tasks.
• Vendor Management:
• Manage relationships with key vendors (e.g., cleaners, shipping, garbage).
• Negotiate contracts and resolve any issues that may arise.

Event Support:

• Assist in planning and coordinating a company retreat (June 9th - June 13th).
• Responsibilities may include:
• Organizing desk arrangements.
• Coordinating catering for 50+ people.
• Ensuring IT support for all equipment.
• Facilitating event logistics and addressing any on-site needs.

Office Maintenance:

• Ensure the office space is clean, organized, and well-maintained.
• Address any maintenance issues promptly.

Qualifications:

• 2-3 years of experience in an Office Manager or similar administrative role.
• Proven experience interfacing with C-suite executives.
• Excellent communication and interpersonal skills, with the ability to confidently and effectively communicate with vendors and building staff.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Proficiency in G Suite and strong familiarity with Slack ideal.
• A proactive and problem-solving approach with the ability to anticipate and address potential issues.
• A friendly and approachable demeanor.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

Opportunity Awaits.

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