Job Description

Legal Assistant needed for busy Am100 firm.

RESPONSIBILITIES

• Provides day-to-day support of attorneys and paralegals in the preparation, recording, filing and transmittal of real estate and other legal documents.
• Creates, types, compares and modifies correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation.
• Maintains attorneys’ calendars, including scheduling and reminding attorneys of appointments and various other dates (which may not necessarily require their presence). Initiates and/or gathers from files, Records Center, Internet, etc. pertinent materials which may be needed for meetings. Makes travel arrangements.
• Establishes, maintains and has control over all client, attorney or section files. Reviews files to assure all documents needed for meetings, closings, depositions, etc. are in the file and in proper order. Requests files utilizing FileTrail or other firm software. Utilizes support of firm staff and resources when needed.
• Prepares and submits conflict checks, engagement letters and related new client/matter forms using established firm guidelines, processes and applications.
• Enters attorneys’ time using established firm guidelines, processes and applications.
• Assists other administrative assistants with work overflow.
• Performs other responsibilities/tasks as requested.

REQUIRED

• High school diploma or GED required; post-high school degree or equivalent legal educational training preferred.
• Minimum of three years related work experience in supporting a Real Estate practice; law firm experience is a plus.
• Customer-service oriented with ability to deliver superior professional services to all internal and external clients.
• Self-motivated, amiable and resourceful; ability to work successfully with individuals at all levels of the firm and externally.
• Acute time-management, keen attention to detail, superior organizational skills, ability to multitask and take initiative.
• Ability to effectively track and advance multiple smaller details as part of larger projects firm-wide. Ability to manage large amounts of data and utilize new technologies for data tracking, reporting and management.
• Excellent oral and written communication skills and high degree of professionalism.
• Team player who works well with diverse colleagues at all levels of the firm; also works well independently and is self-directed.
• High proficiency in MS Office Suite including Excel, Word (styles and tables), PowerPoint and Outlook.
• Proficiency working with legal and business databases and document management systems.
• Typing speed of 55 WPM or greater.

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