Here are some notes from the manager:
The role leans heavily on the compliance side.
SAP based tools are highly preferred.
The manager doesn't mind candidates more experience on the systems & logistics, along with some knowledge of the compliance aspect.
First interview will be a screening. Second interview will be in-person.
Hybrid position (3 days onsite, 2 days remote).
Position Summary:
Reporting to the Director of Trade Compliance and State Licensing, the Trade Program Manager is responsible to direct and manage all activities related to export operations including trade program requirements.
This incorporates planning, scheduling and routing exports under company. This individual maintains compliance with federal and foreign regulations governing the shipment and documentation of exported products.
The incumbent will work cross functionally with Logistics, Legal, Regulatory, Procurement, Finance, shipping/receiving sites and suppliers. For export, they create export documentation or generate system documentation for shipments exported under company.
In addition, they provide timely product import and export classifications under the Export Control Classification Number (ECCN), Harmonized Tariff Schedule and Schedule B.
The Trade Program Manager maintains classification codes in appropriate databases and SAP. This role drives the state of compliance with national and international customs and trade related topics.
Key Accountabilities/Responsibilities:
Stay current in US trade laws and Customs regulations as well as in established company global standards.
Primary interface and subject matter expert to internal business partners, on operational matters concerning export-from the United States.
Execute day-to-day activities within established company policies and procedures, ensuring company’s goals, objectives and commitment to compliance are met.
Applies extensive expert-level knowledge of company export processes, systems, tools, and roles to provide guidance for complex export scenarios.
Act as a prime contact to identify and drive continuous improvements in export activities and use data to confirm effectiveness of enhancements.
Develop and maintain company-specific procedures in the arena of customs and trade.
Participates on project teams and initiatives as requested
Maintains all records related to shipments. Responsible for record-keeping for export operations.
Export
Plans and coordinates global transportation activities to ensure on time, damage free, compliance and cost-effective delivery of materials, products, equipment and documents.
Assigns export classifications (EAR99/ECCN#), Harmonized System (HS) Codes and Schedule B numbers required for exportation of all company products and shipments.
Receives monthly transportation reports and sets up for analysis. Set-up data for KPI reporting. Runs ad hoc reports to be used for various analyses.
Education, Skill & Competency Requirements:
The Trade Program Manager will demonstrate strong knowledge of the US trade laws and customs regulations specific to the types of imports and exports expected from a research site and biotech manufacturer/distributor. The successful candidate will possess following:
BS or BA degree and at least 8 years in an import/export position or related field.
Experience in performing SAP transactions – required.
A current US CBP issued Customs Broker License is preferred.
A solid knowledge of Export Control policies.
Excellent verbal/written communication and presentation skills.
Strong track record of collaboration, relationship management and influencing skills.
Strong planning, organization, and time management skills. Must be detailed oriented.
Ability to work independently; must be a self-starter establishing own work priorities and timelines including the coordination of activities of other personnel.
Strong customer-focus including timely follow-up and ability to prioritize responses.
Problem solving and analytical skills, with ability to anticipate problems, recommend and implement solutions.
Applying Technical Expertise – stays current on laws and regulations, communicates to stakeholders.
Business Knowledge – understands risks related to import and export compliance and can clearly articulate the business/financial impacts.
Collaboration and Teamwork – influences others to develop SOPs to comply with corporate policy.
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