******** C2C or supplier resumes are not permitted. ********
Executive Assistant
Hourly rate $30.00/hour
Contract: 6+ months -- this is a contract-to-hire opportunity depending on their performance and attendance
Location: St. Petersburg, FL
Required to work onsite at the corporate office 3 days a week and 2 days remotely.
Candidates must be flexible to work onsite more than 3 days a week depending on the SVPs' discretion.
This person will be responsible for providing executive administrative support to 3 Senior Vice Presidents. They are high level executives, so the importance of high-level professionalism is extremely important.
Essential Duties and Responsibilities
· Provides the full spectrum of support to two or more SVPs within the Technology organization
· Maintains confidentiality
· Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries
· Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
· Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor
· Assist with hoteling issues that may arise throughout the day within the executive's organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc.
· Submit expense reports weekly and reconcile Corporate American Express accounts of the executives
· Sorts, screens, reviews and distributes incoming and outgoing email
· Build strong professional relationships with colleagues within the IT Admin Team and within the firm
Skills: Knowledge of:
· Organizational policies and practices
· Confidentiality policies
· Investment concepts, practices and procedures used in the securities industry
· Principles of banking and finance and securities industry operations
· Terminology of financial markets and technology products
Skill In:
· Performing a range of executive support activities for a senior vice presidents of a major organizational functional area
· Answering telephones and assisting visitors
· Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents
· Scheduling and coordinating meetings, events, interviews and appointments
· Preparing reports
· Establishing and maintaining files, databases and other records
· Performing routine analyses and calculations involved in preparing reports
· Sorting, screening and distributing email
· Microsoft 365 Software Applications, Concur, Viso, MS Teams, Zoom, standard office equipment
Education and Required Experience: High School diploma and ten plus years' experience in providing secretarial and administrative support to executives at a senior vice president/department head level in a major function within a large financial planning, investment management or other financial services environment.